Scheduling Madness

Scheduling a group of people for a meeting or workshop is not a big deal if everyone works at the same place and their calendars are up to date in Outlook.  But what if that isn’t the case?  I recently had to schedule a 2 hour workshop with 10 people who work in different places and in different time zones.  The thought of trying to coordinate over email was making my head spin…. one email goes out, several come back at different times with various windows of availability.  All needing to be compiled and compared, double checked and followed up on – there had to be an easier way – and I found it.

www.doodle.com is a free application that allows you to set up various date and time options for your workshop (or any other meeting or event – beach weekend anyone?).  The service generates a link which you can send out to your participants.  The participants indicate online the time blocks they are available (via checkboxes) and you have one place to check to see what time works best for all.  Doodle.com is a simple application but it makes this PMs life a little bit easier.

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